Are you a Commercial Property Manager who enjoys being close to the action, building relationships, and taking real ownership of a portfolio?
We are working with a well-established, family-owned real estate organization with over 30 years of experience owning and operating a diverse property portfolio across the Greater Toronto Area.
With a growing portfolio spanning commercial real estate and multi-residential properties, the business is looking to add an experienced Commercial Property Manager who can bring a hands-on approach to property operations while playing an active role in commercial leasing and tenant retention. This isn't a role for someone who wants to manage everything from behind a desk.
The organization takes an ownership-driven approach to real estate. They want someone who gets out to their properties, knows their tenants, understands what's happening on the ground, and takes the initiative to resolve issues before they become bigger problems.
Alongside the operational responsibilities, you'll have the opportunity to contribute to commercial leasing, helping identify opportunities, manage vacancies, support negotiations, and maximize the performance of the portfolio.
If you enjoy the combination of property operations, commercial relationships, and the business side of real estate, this could be an excellent next step.
The Role:
You'll take responsibility for the day-to-day performance of an assigned portfolio, working closely with the wider property management team, ownership, tenants, and external partners.
The position combines hands-on property management with commercial leasing responsibilities, making it ideal for someone who understands that successful property management is about more than keeping buildings running. It's about protecting asset value, retaining tenants, and creating opportunities for long-term growth.
Key Responsibilities:
Property Operations & Asset Performance:
- Oversee the day-to-day management of a portfolio of commercial and multi-residential properties.
- Conduct regular property visits, inspections, and site walks to identify operational issues, maintenance requirements, and opportunities for improvement.
- Take ownership of tenant concerns, service issues, building deficiencies, and escalations, ensuring they are addressed promptly and professionally.
- Coordinate contractors, vendors, service providers, and on-site personnel to maintain property standards and operational efficiency.
- Monitor operating expenses, budgets, maintenance costs, and capital requirements, helping ensure properties are managed effectively.
- Work proactively to protect asset value, improve building performance, and maintain safe, well-managed environments.
Commercial Leasing & Tenant Retention:
- Play an active role in commercial leasing activities across the portfolio, supporting the business in maintaining occupancy and maximising rental income.
- Identify leasing opportunities, monitor vacancies, and help develop strategies to attract and retain commercial tenants.
- Coordinate property tours, respond to prospective tenant enquiries, and support leasing discussions and negotiations.
- Assist with proposals, letters of intent, lease documentation, renewals, and other commercial leasing requirements.
- Review existing leases, lease templates, and contractual obligations to ensure key terms, responsibilities, and renewal dates are understood and managed.
- Build strong relationships with existing tenants to support retention, resolve concerns, and identify opportunities for renewals or expansion.
- Work with ownership, leasing representatives, brokers, and legal partners to progress leasing opportunities from initial enquiry through to execution.
Tenant & Stakeholder Relationships:
- Develop strong, lasting relationships with tenants, ownership, vendors, brokers, and internal stakeholders.
- Maintain a visible presence across the portfolio, ensuring tenants have a property manager who is accessible, responsive, and engaged.
- Communicate clearly and confidently when managing difficult conversations, resolving disputes, or negotiating solutions.
- Balance tenant satisfaction with the commercial objectives of the business.
Teamwork & Continuous Improvement
- Collaborate with the wider property management team, sharing information and working together to resolve operational and leasing challenges.
- Take initiative, identify inefficiencies, and recommend practical improvements to property operations and tenant service.
- Support the implementation of consistent processes, lease administration practices, and reporting standards across the portfolio.
- Approach the role with an ownership mentality, recognising that the quality of property management directly impacts the performance of the business.
What We're Looking For:
We're looking for someone who combines solid commercial property management experience with strong relationship-building skills and a willingness to get involved in the leasing side of the business.
You'll ideally bring:
- Commercial Property Management Experience: A proven background managing commercial properties, with responsibility for day-to-day operations, tenant relationships, vendors, and building performance.
- Commercial Leasing Knowledge: Experience supporting or managing commercial leasing activities, including renewals, lease administration, negotiations, tenant tours, or new leasing opportunities.
- Strong Lease Understanding: The ability to interpret commercial lease terms, understand landlord and tenant obligations, and manage important dates and documentation.
- A Hands-On Approach: Someone who is comfortable spending time on-site, walking properties, meeting tenants, and dealing directly with operational challenges.
- Commercial Acumen: An understanding of how occupancy, tenant retention, operating costs, and leasing decisions influence property performance.
- Relationship Management: Strong communication, negotiation, and problem-solving skills, with the ability to build trust across a diverse range of stakeholders.
- Ownership Mentality: Someone who takes responsibility, follows through on commitments, and looks for solutions rather than waiting to be told what to do.
- Organisation & Accountability: The ability to manage competing priorities across multiple properties while maintaining attention to detail and delivering on commitments.
Experience with commercial office, retail, industrial, or mixed-use properties would be beneficial. Familiarity with property management platforms such as Yardi or Building Stack would also be an asset.
You don't need to be a pure leasing specialist, but you should be comfortable with commercial leases and interested in taking an active role in the leasing process.
If you are or someone you know could be a good fit for this role, please apply through LinkedIn or send me an email/message with your CV and we can have a conversation! Callum.tam@foresightrg.com / 416-999-6127
