Office Administrator / Junior Bookkeeper
Part-Time, Transitioning to Full-Time | In-Office Position
Kiessling & Associates Inc. is a well-established bookkeeping, accounting and tax preparation firm serving individuals, businesses and non-profit organizations throughout Durham Region for over 20 years.
We're growing and looking for a friendly, organized and motivated Office Administrator / Junior Bookkeeper to join our team!
This is a great opportunity for someone with an accounting background who enjoys working with people, has strong administrative skills and wants to grow their career in a supportive, team-oriented environment.
About the Position
This position will initially be approximately 25 hours per week, with the expectation of transitioning to full-time no later than March 2027.
This is an in-office position at our Oshawa location. The successful candidate will play an important role in keeping our office running smoothly while assisting our bookkeeping and tax teams.
Key Responsibilities
- Provide administrative support to our bookkeeping and tax preparation teams.
- Communicate professionally with clients by phone, email and in person.
- Contact clients to request outstanding information, documents and follow-ups.
- Communicate with the Canada Revenue Agency (CRA) on behalf of clients, including inquiries, account reviews and resolving routine issues.
- Assist with bookkeeping tasks, including transaction entry, reconciliations and maintaining accurate financial records.
- Assist with client onboarding, document collection and file organization.
- Prepare professional written correspondence and maintain accurate client records.
- Help manage office workflow, deadlines and day-to-day administrative activities.
- Provide additional support to the team during busy tax season.
What We're Looking For
Required Qualifications:
- Post-secondary education in accounting, bookkeeping or a related field.
- Minimum one year of Canadian bookkeeping or accounting office experience.
- Experience with QuickBooks Online (QBO).
- Excellent written and verbal English communication skills.
- Strong attention to detail, organization and time management.
- Confidence and professionalism when communicating with clients and government agencies.
- A professional appearance and manner appropriate for a client-facing office environment.
- Comfortable making phone calls, following up with clients and handling sensitive financial information.
- Proficiency with Microsoft Office, particularly Outlook, Word and Excel.
- Ability to work independently, take initiative and contribute positively to a team environment.
Additional Assets:
- Familiarity with CRA online services and Represent a Client.
- Experience with Dext, payroll processing or personal income tax preparation.
- Experience managing multiple clients and competing deadlines.
What We Offer
At Kiessling & Associates, we believe that a great workplace starts with great people.
- A welcoming, collaborative and supportive team environment.
- Opportunities for ongoing education, training and professional development.
- Exposure to a variety of clients, industries and accounting activities.
- The opportunity to grow into a full-time position.
- A competitive salary with performance bonuses and benefits
- A newly expanded, comfortable office environment.
- A workplace that values teamwork, client service and a healthy sense of humour!
How to Apply
If you're organized, personable, detail-oriented and looking for a position where you can build your bookkeeping skills while being an important part of a busy professional office, we'd love to hear from you!
Please submit the following to info@kiesslingassociates.com:
- Your current resume.
- A brief introduction outlining your relevant experience and interest in the position.
- Your salary expectations.
Subject Line: Office Administrator / Junior Bookkeeper Application
Kiessling & Associates Inc. is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
