Online Property Management is looking for a Property Administrator to support the day-to-day operations of residential and commercial properties through interactions with tenants, contractors, employees and the public.
Responsibilities:
- Provide administrative support to the Property Managers such as preparing correspondence, reports, and distribution.
- Maintain owners and tenants file and update as required.
- Maintain electronic filing system for correspondence and invoices.
- Issues work / purchase orders, and liason with contractors to arrange work.
- Prepares monthly reports and cheque requisitions as directed by the Property Manager.
- Reconciles accounts by reviewing owner history and arranges for collection or refund.
- Receives and processes invoices for payments upon approval from Property Manager.
- Prepare and issue Status Certificates for execution by an officer of the Corporation.
- Receives and processes monthly common expenses.
- Follows up on arrears and prepares reminder letters.
- Coordinate and prepare monthly reconciliation reports for services (ie. contracts and utilities).
Qualifications
- 2-4 years of experience in the property management industry
- Excellent verbal and written communication skills
- Strong customer service skills
- Good working knowledge of Microsoft Suite (MS Word and Excel)